9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods hiring an external business to deal with payroll jobs such as combining payroll data, computing incomes, handling tax guidelines, administering worker benefits, and ensuring prompt payroll.

Outsourcing payroll not only conserves companies time but likewise guarantees compliance with legal requirements. Outsourcing to a payroll specialist can help prevent issues that emerge with internal payroll, like remaining up to date with changing tax laws or manually repairing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We prioritized services with easy to use interfaces, seamless combinations with personnels and accounting software application, and scalability to satisfy the requirements of businesses of all sizes. These features ensure complete payroll management, whether you’re handling a couple of employees or a global workforce.

Security and Compliance

Each solution was examined for its ability to protect delicate data and guarantee compliance with ever-changing tax policies and labor laws. Strong security measures and up-to-date compliance credentials are important for minimizing threats and preventing penalties.

Customer Support

We considered the schedule of responsive customer support, training resources, and continuous support to guarantee businesses can depend on their selected payroll service provider. Comprehensive support assists prevent payroll mistakes and resolves concerns promptly when they emerge.

Reputation

To guarantee dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, along with market recognition and third-party audits, to verify each tool’s efficiency and trustworthiness. A solid reputation indicates a track record of delivering consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of companies on these variety of criteria, we have developed the supreme list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies a comprehensive service for handling worldwide payroll and work, making it perfect for services of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both worldwide workers and contractors in over 180 nations.

Playroll uses a Global Payroll Management service that uses companies full control and versatility to incorporate their preferred payroll vendors per area, without any requirement to rip and change their current set-up at fantastic time and cost. The services include GP Analytics, a powerful tool for tracking and imagining payroll data from throughout the world. GP Manager consolidates global payroll processes in addition to advanced analytics functions, to give you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international work services, prioritizing in-house legal expertise.

Key Features Overview

– Consolidating worldwide payroll processes into one central hub while offering versatile integrations with existing vendors and internal operations.

– Map payroll information from any information source, including integrations with leading accounting software.

– Quick implementation of software and automated vendor onboarding.

Multi-vendor payroll for paying workers through different service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across different regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No need to replace existing payroll operations or trusted local service providers.

– Real-time currency management and conversion features for international payroll.

– Advanced automation for payroll jobs throughout over 180 countries.

– Built-in compliance features with digitized audit tracks.

– Access to well-informed client assistance for businesses of all sizes.

– Dedicated assistance readily available at no extra cost.

Cons

– Limited combination alternatives with third-party HR tools, though more options are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full integration with present payroll companies and systems.

2. Paylocity

Paylocity is known for its versatility, offering a thorough outsourced payroll service ideal for mid-market businesses. It likewise provides a suite of HR and workforce management options, including benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a finding out curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited global payroll capabilities

– Customization may require technical knowledge.

3. Gusto

Gusto is a basic and budget-friendly payroll outsourcing service, especially suited for small companies. Known for its transparent rates and ease of usage, it also uses advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and easy to utilize.

– Offers health insurance, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for organizations with a big, complicated workforce.

– Only readily available for U.S.-based workers and contractors.

– Personalized assistance is only available at higher tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for new companies compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll service particularly created for large business. It provides effective multi-country payroll software, in addition to innovative analytics for in-depth insights into payroll information.

– Global payroll solutions

– Tax guidelines compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll specialists.

– Automates tax filings, payroll estimations, and guarantees compliance with guidelines.

– Gets in touch with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll needs.

– Added fees for tax filings, year-end reports, and particular functions.

– Initial setup can be time-consuming and may require comprehensive training.

– While assistance is available 24/7, reaction times and quality might vary.

5. Paychex

Paychex is a popular choice for small to medium-sized organizations, using a series of payroll and HR services. Its user-friendly platform ensures simple management.

– Automated payroll processing

– Employee advantages administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an additional cost

– Reports and modification alternatives can be limited

– Occasional delays in client support action times

6. Square

Square’s payroll services are ideal for small businesses, specifically those currently utilizing Square for payments, using easy combinations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive pricing, especially for small companies with hourly employees.

– Simple and intuitive design

Cons:

– Lacks innovative HR tools and benefits administration that bigger enterprises may require.

– Best matched for retail, restaurants, and little service-based businesses, however may not be ideal for extremely intricate payroll requirements.

– Payroll reporting features are more fundamental compared to rivals.

– Only readily available for companies operating within the U.S.

7. UKG Ready

UKG Ready is a comprehensive payroll contracting out solution that integrates payroll with advanced HR services, ideal for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, workforce management, and accounting software.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor expenses, and compliance threats.

Cons:

– Can be too complex for small companies with a high learning curve.

– Might be more costly than some simpler payroll options, particularly for small companies with tight budgets.

– Some may find certain features need IT support or additional personalization efforts.
– Some users report inconsistencies in customer service reaction times and issue resolution.

8. Justworks

Justworks uses payroll outsourcing along with robust HR services, making it a perfect option for small services with hourly and employed non-exempt workers.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and worker’s payment

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized companies than small teams.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires business to co-employ employees, which might not suit all service structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides effective payroll options and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom rates based on the scope of the company.

Pros:

– Employees can manage their own payroll, benefits, and tax documents.

– Offers comprehensive functions to secure delicate worker information.

– Advanced analytics provide valuable insights into labor force costs, turnover, and effectiveness.

Cons:

– Compared to other payroll options, Paycom can be expensive, specifically for small or midsize businesses.

– New users might need significant training to totally make use of the platform.

– Some users report that workflow modification and reporting options have restrictions.

– While customer care is readily available, some users experience sluggish reaction times or problem resolving complicated issues.

– Compared to rivals, Paycom has less integrations with other company software, requiring more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll solutions offered, how do you pick? As a very first action, it’s important to take your organization’s size and needs into consideration. Small businesses may prefer an easier, cost-efficient solution, while larger organizations require more comprehensive services.

Ensure the service provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to lessen disturbances. A solution that takes months to adopt can considerably affect your organization – search for companies that offer fast and simple onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are dedicated to supplying tailored customer care, for companies of all sizes. Our platform combines automated, easy-to-implement international payroll management software application with hands-on assistance. All in the name of making international payroll and expansion really easy.