9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means hiring an external business to handle payroll jobs such as combining payroll data, determining earnings, handling tax regulations, administering staff member advantages, and making sure prompt payroll.

Outsourcing payroll not only conserves organizations time but also makes sure compliance with legal requirements. Outsourcing to a payroll specialist can help avoid problems that develop with internal payroll, like keeping up to date with altering tax laws or by hand fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized options with user-friendly user interfaces, seamless integrations with personnels and accounting software, and scalability to fulfill the needs of services of all sizes. These features ensure complete payroll management, whether you’re handling a couple of workers or a worldwide labor force.

Security and Compliance

Each service was assessed for its ability to protect sensitive data and make sure compliance with ever-changing tax guidelines and labor laws. Strong security procedures and updated compliance qualifications are necessary for decreasing threats and avoiding charges.

Customer Support

We considered the accessibility of responsive customer assistance, training resources, and ongoing assistance to make sure organizations can rely on their picked payroll service provider. Comprehensive support helps prevent payroll errors and solves concerns quickly when they develop.

Reputation

To guarantee dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, together with industry recognition and third-party audits, to confirm each tool’s efficiency and credibility. A solid track record shows a track record of delivering consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the examination of companies on these variety of criteria, we have actually produced the supreme list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll supplies a detailed option for managing international payroll and work, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services make it possible for seamless payroll processing for both global workers and contractors in over 180 nations.

Playroll uses a Global Payroll Management solution that offers organizations complete control and versatility to integrate their favored payroll vendors per region, with no need to rip and replace their existing set-up at fun time and expense. The services include GP Analytics, an effective tool for tracking and envisioning payroll information from across the world. GP Manager consolidates global payroll processes together with sophisticated analytics features, to give you more oversight of global payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide employment services, focusing on internal legal know-how.

Key Features Overview

– Consolidating worldwide payroll processes into one main center while offering versatile integrations with existing suppliers and in-house operations.

– Map payroll information from any information source, featuring integrations with leading accounting software.

– Quick implementation of software application and automated vendor onboarding.

Multi-vendor payroll for paying workers through different service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across different areas.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No need to replace existing payroll operations or relied on regional companies.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll tasks throughout over 180 nations.

– Built-in compliance features with digitized audit routes.

– Access to knowledgeable customer support for companies of all sizes.

– Dedicated assistance available at no extra cost.

Cons

– Limited combination alternatives with third-party HR tools, though more alternatives are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your needs, with full combination with current payroll providers and systems.

2. Paylocity

Paylocity is known for its versatility, using a thorough outsourced payroll service perfect for mid-market businesses. It likewise offers a suite of HR and workforce management services, consisting of benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a learning curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited global payroll capabilities

– Customization may require technical competence.

3. Gusto

Gusto is a simple and budget-friendly payroll contracting out service, specifically suited for little companies. Known for its transparent rates and ease of use, it likewise offers advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to utilize.

– Offers medical insurance, 401( k), and other perks.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for businesses with a big, complex labor force.

– Only available for U.S.-based employees and specialists.

– Personalized support is just readily available at greater tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for brand-new companies compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll service especially developed for big enterprises. It supplies effective multi-country payroll software application, along with advanced analytics for thorough insights into payroll data.

– Global payroll options

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer care with payroll experts.

– Automates tax filings, payroll calculations, and guarantees compliance with regulations.

– Connects with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll needs.

– Surcharges for tax filings, year-end reports, and certain features.

– Initial setup can be time-consuming and may require extensive training.

– While support is readily available 24/7, reaction times and quality may vary.

5. Paychex

Paychex is a popular option for small to medium-sized services, using a variety of payroll and HR services. Its instinctive platform guarantees easy management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced features come at an extra cost

– Reports and personalization options can be restricted

– Occasional delays in consumer assistance reaction times

6. Square

Square’s payroll services are perfect for small companies, specifically those already utilizing Square for payments, providing easy combinations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless integration with Square POS

– Competitive pricing, especially for small companies with hourly staff members.

– Simple and user-friendly style

Cons:

– Lacks sophisticated HR tools and benefits administration that bigger enterprises might need.

– Best suited for retail, dining establishments, and small service-based businesses, but might not be ideal for extremely intricate payroll needs.

– Payroll reporting functions are more standard compared to rivals.

– Only available for services running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out service that integrates payroll with innovative HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax policies

Pricing:

– Can integrate with HR, workforce management, and accounting software.

– Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll patterns, labor expenses, and compliance risks.

Cons:

– Can be too complicated for little organizations with a steep learning curve.

– Might be more expensive than some simpler payroll solutions, especially for small companies with tight budgets.

– Some organizations may find specific features need IT support or additional personalization efforts.
– Some users report inconsistencies in customer support reaction times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing together with robust HR services, making it an ideal option for small businesses with per hour and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized services than little teams.

– Less flexibility in payroll and HR tools compared to some standalone services.

– Requires companies to co-employ employees, which might not match all company structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides powerful payroll services and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR for labor force management

– Employee self-service features

Pricing:

Custom pricing based upon the scope of the organization.

Pros:

– Employees can manage their own payroll, advantages, and tax documents.

– Offers thorough functions to protect sensitive staff member data.

– Advanced analytics offer valuable insights into workforce expenses, turnover, and efficiency.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, especially for small or midsize services.

– New users might need substantial training to fully make use of the platform.

– Some users report that workflow customization and reporting options have restrictions.

– While consumer service is offered, some users experience sluggish action times or problem fixing complicated problems.

– Compared to rivals, Paycom has fewer combinations with other organization software application, requiring more reliance on its internal environment.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll services available, how do you choose? As a very first action, it’s vital to take your service’s size and needs into factor to consider. Small services may choose an easier, economical solution, while larger organizations require more thorough services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to reduce interruptions. A solution that takes months to embrace can substantially affect your business – search for suppliers that use quick and easy onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are dedicated to supplying tailored client service, for services of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making global payroll and expansion really simple.