9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods working with an external company to handle payroll jobs such as combining payroll information, determining salaries, managing tax policies, administering staff member advantages, and guaranteeing timely payroll.

Outsourcing payroll not only conserves services time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll professional can assist avoid issues that arise with in-house payroll, like keeping up to date with altering tax laws or by hand fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized options with user-friendly user interfaces, seamless integrations with human resources and accounting software, and scalability to satisfy the requirements of organizations of all sizes. These functions guarantee complete payroll management, whether you’re managing a couple of employees or a worldwide workforce.

Security and Compliance

Each option was assessed for its ability to secure delicate data and guarantee compliance with ever-changing tax policies and labor laws. Strong security procedures and updated compliance credentials are vital for minimizing threats and avoiding charges.

Customer Support

We thought about the schedule of responsive customer support, training resources, and ongoing support to guarantee companies can rely on their chosen payroll provider. Comprehensive support assists prevent payroll errors and solves problems swiftly when they occur.

Reputation

To make sure reliability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with market acknowledgment and third-party audits, to validate each tool’s efficiency and credibility. A solid credibility shows a performance history of delivering consistent, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the assessment of business on these series of criteria, we have created the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies a thorough option for managing worldwide payroll and employment, making it perfect for services of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both worldwide staff members and specialists in over 180 countries.

Playroll uses an International Payroll Management option that provides companies full control and flexibility to incorporate their favored payroll suppliers per region, with no need to rip and change their current set-up at fun time and cost. The services include GP Analytics, an effective tool for tracking and visualizing payroll information from across the world. GP Manager consolidates international payroll processes in addition to advanced analytics functions, to provide you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, prioritizing in-house legal know-how.

Key Features Overview

– Consolidating global payroll processes into one central center while providing flexible combinations with existing vendors and in-house operations.

– Map data from any information source, featuring combinations with leading accounting software application.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying workers through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across different regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low application costs, conserving time and resources.

– No require to replace existing payroll operations or trusted local providers.

– Real-time currency management and conversion functions for global payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance features with digitized audit tracks.

– Access to knowledgeable client support for companies of all sizes.

– Dedicated assistance offered at no additional expense.

Cons

– Limited combination options with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your requirements, with complete integration with existing payroll companies and systems.

2. Paylocity

Paylocity is known for its versatility, providing a detailed outsourced payroll service ideal for mid-market companies. It also provides a suite of HR and labor force management solutions, consisting of advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a discovering curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited worldwide payroll abilities

– Customization may require technical competence.

3. Gusto

Gusto is an easy and inexpensive payroll outsourcing service, especially suited for little companies. Known for its transparent prices and ease of use, it likewise uses benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to utilize.

– Offers health insurance, 401( k), and other advantages.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for organizations with a big, intricate workforce.

– Only available for U.S.-based workers and professionals.

– Personalized support is only readily available at greater tiers.

– Limited versatility for distinct payroll structures.

– Slower processing times for new companies compared to some competitors.

4. ADP

ADP, established in 1949, is a relied on worldwide payroll solution especially created for big enterprises. It supplies effective multi-country payroll software, together with advanced analytics for thorough insights into payroll data.

– Global payroll solutions

– Tax policies compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll estimations, and ensures compliance with guidelines.

– Connects with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Service charges for tax filings, year-end reports, and particular features.

– Initial setup can be time-consuming and might need extensive training.

– While assistance is available 24/7, reaction times and quality might differ.

5. Paychex

Paychex is a popular option for little to medium-sized organizations, using a series of payroll and HR services. Its intuitive platform ensures simple management.

– Automated payroll processing

– Employee advantages administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced functions come at an additional cost

– Reports and modification alternatives can be limited

– Occasional delays in client assistance action times

6. Square

Square’s payroll services are ideal for small companies, especially those already utilizing Square for payments, offering easy integrations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive pricing, specifically for small companies with per hour workers.

– Simple and user-friendly style

Cons:

– Lacks sophisticated HR tools and benefits administration that larger business may require.

– Best fit for retail, dining establishments, and little service-based companies, but might not be ideal for highly intricate payroll requirements.

– Payroll reporting functions are more standard compared to competitors.

– Only available for organizations operating within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out service that combines payroll with innovative HR services, best for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor expenses, and compliance dangers.

Cons:

– Can be too complex for small companies with a steep knowing curve.

– Might be more pricey than some simpler payroll solutions, especially for small services with tight budget plans.

– Some organizations might discover certain features require IT support or extra personalization efforts.
– Some users report disparities in customer service response times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing along with robust HR services, making it an ideal option for small companies with per hour and employed non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for staff members and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized companies than small groups.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ workers, which may not fit all service structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides powerful payroll solutions and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom rates based upon the scope of the company.

Pros:

– Employees can manage their own payroll, advantages, and tax documents.

– Offers extensive functions to safeguard delicate employee information.

– Advanced analytics offer important insights into labor force expenses, turnover, and efficiency.

Cons:

– Compared to other payroll options, Paycom can be pricey, particularly for small or midsize companies.

– New users might require substantial training to completely utilize the platform.

– Some users report that workflow customization and reporting choices have restraints.

– While client service is available, some users experience sluggish action times or difficulty fixing complex issues.

– Compared to rivals, Paycom has fewer integrations with other organization software, requiring more reliance on its internal environment.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll services readily available, how do you select? As an initial step, it’s vital to take your organization’s size and requires into consideration. Small businesses may prefer a simpler, affordable service, while larger businesses need more detailed services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to lessen disruptions. A solution that takes months to adopt can significantly impact your company – look for service providers that provide quick and basic onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are devoted to offering individualized consumer service, for businesses of all sizes. Our platform combines automated, easy-to-implement global payroll management software application with hands-on assistance. All in the name of making international payroll and expansion truly simple.